The Ultimate Guide to Wedding Rental Items: Say “I Do” to Saving Money and Time

Planning a wedding is one of life’s most memorable and exciting moments, but it can also be overwhelming and expensive. With the rise of the sharing economy, renting wedding items has become a popular and cost-effective alternative to buying everything new. 


In this ultimate guide to renting wedding items, we’ll explain the concept of renting, highlight its benefits, and provide a brief overview of the types of items that can be rented for your special day. Let’s dive in and discover how you can make your dream wedding a reality without breaking the bank.

Types of Items to Rent

If you’ve been wondering what type of wedding items you might be able to rent, then here’s a handy list for you:

Wedding Attire

Renting a wedding dress is a great option for many brides because it offers several benefits. First and foremost, it allows you to wear a designer gown that would otherwise be outside your budget. You can choose from various styles and designers, ensuring that you will find the perfect dress for your special day.

Additionally, you can avoid the stress of alterations, as the dress can be adjusted to your exact measurements. In summary, renting a wedding dress is a cost-effective, convenient, and stress-free solution for brides who want to look their best on their big day.

Wedding dresses can be expensive and often only worn once, making purchasing one a waste of money. Renting a dress also eliminates the hassle of storage and maintenance after the wedding. 

Wedding Decor

Renting wedding decor is a smart and cost-effective option for many reasons. Furniture, lighting, and backdrops are some of the most commonly rented items – and for good reasons! Firstly, renting these items can be more cost-effective than buying them outright, especially if you only use them once. Secondly, you’ll be able to choose from a wider selection of styles and designs so that you can find the perfect match for your wedding theme.

Thirdly: convenience. Renting means you won’t have to worry about transportation, storage, or setting up and breaking down these items. The rental company will handle everything for you.


Linens, such as tablecloths, napkins, and runners, can quickly add up in cost. Renting these items can be a cost-effective and practical solution for many couples. It allows you to choose various colors, patterns, and styles that match your wedding theme without purchasing, storing, or cleaning the linens after the event. 

You can also have peace of mind knowing that the linens will be professionally cleaned and pressed, adding to the overall polished look of your reception. By choosing to rent linens, you can focus on creating the perfect atmosphere for your special day without sacrificing quality or style.


There are many reasons why you should rent tableware for your wedding. First, it can be a cost-effective way to provide high-quality table settings for your guests. Buying all the dishes, glasses, and silverware for a large wedding can curate huge expenses, and storing all those items after the event can be difficult. Additionally, rental companies can provide enough pieces for your guests, which can take the stress out of trying to coordinate enough pieces yourself. 

Specialty items

Specialty items, such as photo booths, lounge furniture, and even unique items like a candy bar or popcorn machine, can be rented to add a unique touch to your wedding. These items are not only fun for guests, but also provide a lasting memory for years to come. However, it may not be the best idea to purchase them yourself.

You may be asking, “Why not?” These items can be expensive to buy and may not be used after the wedding. Secondly, storing and maintaining these items can be difficult and take up valuable space. Thirdly, transporting these items to and from the wedding venue can be challenging. Renting these items for your wedding day is a cost-effective solution that saves you from storage, maintenance, and transportation hassles. By renting these items, you can also hire an on-site assistant to direct and maintain them during your event.

How to Rent Wedding Items

The best way to rent wedding items is to:

  • Research rental companies: Look for reputable companies that offer wedding items for rent. Read reviews from past customers to get an idea of the quality of their products and services. It’s best to use search engines like Google and specialised wedding websites to find rental companies in your area. Look at the rental company’s inventory to see if they have the items you need and if they are in good condition.


Additionally, check customer reviews and ratings to get an idea of the quality of the renters products, services, and customer service. This can give you an idea of what to expect from the company. You can even ask friends, family, or wedding vendors for recommendations. They may have had personal experiences with rental companies and can give you valuable insights.

  • Decide on a budget: Budgeting can be tough. You can start by establishing the total amount of money you have available to spend on your wedding, and allocate a portion of it for rental items. Decide which rental items are most important to you and allocate a larger portion of your budget to those items. 


Pro tip: Research the average cost of the items you are interested in renting to get an idea of how much you can expect to spend. This can help you establish a realistic budget.

Pro tip 2: It is always a good idea to set aside a contingency budget in case of unexpected expenses or last-minute changes.

  • Choose items that fit your theme and vision: When choosing wedding rental items, consider your theme, venue, color scheme, and overall vision. Create a mood board, consider the functionality of each item, and imagine the final result – this can help you get a better idea of what everything might look like in the end. 
  • Review rental agreements and contracts: Before signing any agreement, make sure you fully understand the terms and conditions, including delivery and pickup dates, insurance, and fees.
  • Coordinate delivery and setup: Arrange for the delivery and setup of the items, and make sure they arrive on time and in good condition. Communicate with the rental company to ensure that everything goes smoothly.

Advantages of Renting Wedding Items

Here’s why renting wedding items can be a great alternative to buying everything new:

  • Cost-effective: Renting wedding items can be much more affordable than purchasing items outright, especially if you only need the articles for a one-time event. 

Renting items eliminates the need to pay the full cost of an item, as you only pay for what you need and use. Additionally, rental companies can often offer items at a lower cost as they have economies of scale and can purchase items in bulk. Renting items can also help you stay within your wedding budget, as you can choose to rent more or fewer items based on your budget constraints.

  • Variety of options: Wedding rental companies often have a wide range of items available for rent, from furniture to décor to linens. This variety allows you to choose items that fit your specific theme and vision and to find exactly what you need for your wedding. With a wide selection of options, you can create a unique and personalized look for your wedding, without having to purchase items outright.
  • Flexibility in design: Renting wedding items allows you to be flexible with the design and layout of your event. For example, you can choose different items for different parts of the event or switch out items for a different look. This flexibility allows you to make changes to your wedding design as needed and create a look that perfectly reflects your vision and theme.
  • No need to store or transport items: Renting wedding items eliminates the need to store items after your event, as the rental company will handle the pickup and storage of the items. This can save you time, effort, and storage space, as you won’t have to worry about finding a place to store the items or transporting them from one location to another.
  • Environmental sustainability: Renting wedding items can help promote environmental sustainability by reducing waste and conserving resources. Renting items reduces the demand for new products and minimizes the amount of waste that goes to landfills. Additionally, rental companies can often reuse and repurpose items, further reducing waste and promoting sustainability. By choosing to rent items for your wedding, you can play a role in reducing waste and promoting a more sustainable future.


In conclusion, by considering these factors and researching rental companies, you can choose the perfect items for your wedding that match your theme, vision, and budget. By renting items, you can create a unique and personalized look for your wedding without breaking the bank, and make a positive impact on the environment.

Our Wedding Management services, also known as the Day of Coordination, will ensure everything runs smoothly on your big day. From setting up table numbers and signage, to managing your vendors and venue. Ambrosia Events handles all the details so you can relax and enjoy your special day. 
Our Wedding Management/Coordination services include:
    • Developing & Managing your logistics (1) month prior to your wedding
    • Rehearsal
    • Wedding
    • Reception
    • Coordinating with your vendors and venue

Table Linen

Make your tables look like a showpiece using our floor-length tablecloths. We offer a variety of colors and sizes, prints, and textures from our in-house design collection, and don’t forget about your cocktail tables, cake table, and welcome table when choosing the suitable                 linen for your tables.